Privacy Policy

Harver helps companies make better hiring decisions by providing a range of tools such as assessments, scheduling, video interviewing, and reference checking. When candidates use Harver’s products (including Harver, Outmatch, Launchpad, Wepow, Checkster, Chequed, and FurstPerson), the company that is hiring (the “Controller”) is responsible for any personal data that is collected.

Harver is considered a “Processor” for this data, meaning that we only handle the data on behalf of the hiring company. If you want to know how your personal data will be used, you should look for the Privacy Notice provided by the hiring company that is using Harver’s products. If you can’t find it, you should reach out to the company directly.

When it comes to its own marketing and recruitment activities, Harver will act as the “Controller” for any personal data it collects from visitors to their website or careers page. In this Privacy Notice, we will explain how we handle this personal data. Throughout the notice, we will refer to ourselves as “Harver,” “we,” and “us,” and we will refer to you as the “data subject” or “you”.

1. Who handles your personal data?

1.1 Harver Group entities:

The Controller is the legal person who determines the purposes and means of the use (processing) of your personal data. Depending on the specific processing activity, entities out of the Harver group will act as Data Controller. Generally speaking, Outmatch, Inc/Harver US Inc is the “Controller” with respect to any personal data that you provide via https://harver.com/.

T
he Controller for any processing activities related to https://careers.harver.com/ will depend on the job vacancy that you apply to, please see:

(Remote) Roles in country:

Harver Group Legal Entity as Controller:

Business address:

United States

Outmatch, Inc/Harver US, Inc

11700 Preston Rd.
Suite 660 #210
Dallas TX 75230, United States

United Kingdom

Launchpad Recruits LTD

Fleet House
8 – 12 New Bridge St.
London
EC4V 6AL
United Kingdom

The Netherlands

Harver Ops B.V.

Jollemanhof 20, 1019 GW Amsterdam, the Netherlands

Other countries

Outmatch, Inc/Harver US, Inc

11700 Preston Rd.
Suite 660 #210
Dallas TX 75230, United States

In all cases, if you want to contact us via e-mail, please use [email protected] for this purpose.

1.2 Sub-Processors:

We (can) use certain sub-processors, but these sub-processors only process/use the personal data that is strictly necessary for these sub-processors to complete their specific task or service. We only provide your personal data, subject to data processing agreements, which state that the sub-processors must keep your personal data confidential, that the data cannot be used for their own purposes and that all information will be used in accordance with applicable privacy legislation, including strict provisions in the light of data security.

If you are located in the European Economic Area, we reserve the right to transfer your personal data to a country outside the European Economic Area or international organisation. If so, we will ensure that the appropriate, suitable and required safeguards and transfer mechanisms shall be in place. You are entitled to receive a copy of any documentation showing the suitable safeguards that have been taken by making a request via [email protected]

2. The reasons, the type, the legal basis and the retention period of the processing of your personal data.

Submitting a question to Harver via the ‘Contact Us’ form.

On the Website, Users have the possibility to submit a question to Harver. We will process your personal data based on the performance of a contract (to reply to your enquiries) or based on our legitimate interest (for either Business development (including sending direct marketing and offers), or in order to support or administer and manage a potential contractual relationship between Harver and our potential clients) . This will depend on the content of your question. When processing your personal data based on legitimate interest, we have balanced our legitimate interests against your fundamental rights and freedoms. When submitting a question to Harver on the Website, we will ask you the following information:

  • First name;
  • Last name;
  • Phone Number;
  • E-mail address;
  • Your question.

 

If you apply for a job at Harver, we will ask you to provide us with your personal data to i) facilitate the entire job application procedure, ii) create statuses, notes and a plan related to your job application and, iii) have e-mail communications with you about your application, if applicable. We process your personal data based on our legitimate interests for recruitment purposes. We are required to inform you that withholding personal data in your job application may provide you with a disadvantage in comparison to other applicants who are applying for the same role.

In processing your personal data, we have balanced our legitimate interests against your fundamental rights and freedoms. Where necessary we have taken appropriate measures to limit implications and prevent unwarranted harm to you. For example, i) we will only use your personal data for the specific mentioned purposes and ii) we only ask/use the personal data that we absolutely need from you for the application process. We may ask you the following personal data in the job application procedure:

  • Name;
  • Home address;
  • References;
  • E-mail address;
  • Phone Number;
  • Picture;
  • Cover Letter;
  • Resume;
  • LinkedIn Profile;
  • Date of birth (age);
  • Level of education.

 

We will store your personal data up to eight (8) weeks after the application process has ended. If you provide Harver permission to store your personal data for a longer period, we will store your personal data up to one (1) year. If you are hired by Harver, your personal data will be processed in accordance with (statutory) rules for employment relationships and relevant retention periods

Your personal data may also be processed by LinkedIn if you allow for the ‘Apply with LinkedIn’ functionalities. LinkedIn may use cookies. You can find their privacy policies on the following websites: https://www.linkedin.com/legal/privacy-policy.

Submitting a question to Harver via the ‘Contact Us’ form.

On the Website, Users have the possibility to submit a question to Harver. We will process your personal data based on the performance of a contract (to reply to your enquiries) or based on our legitimate interest (for either Business development (including sending direct marketing and offers), or in order to support or administer and manage a potential contractual relationship between Harver and our potential clients) . This will depend on the content of your question. When processing your personal data based on legitimate interest, we have balanced our legitimate interests against your fundamental rights and freedoms. When submitting a question to Harver on the Website, we will ask you the following information:

  • First name;
  • Last name;
  • Phone Number;
  • E-mail address;
  • Your question.


Requesting a demo for our products via the Website.

Are you interested in Harver products and want to request a demo? We will process your personal data based on the performance of a contract (to reply to your demo request/provide you with a demo). When requesting a demo for our products on the Website, we will ask you the following information:

  • First name;
  • Last name;
  • Phone Number;
  • Company E-mail address;
  • Number of employees at your company;
  • Indication of new hires next year;
  • Optional: Additional message.


Joining informative webinars offered by Harver

Are you interested in joining a Harver webinar? We will process your personal data based on the performance of a contract (to offer you the webinar). When joining a webinar, we will ask you the following information:

  • Company name;
  • First name;
  • Last name;
  • Company E-mail address;


We may use ‘advertising cookies’ cookies, to track which visitors (coming from paid sources) choose to schedule a demo or get in contact with Harver. This enables us to optimize our online presence and present relevant advertising based on visitors’ preferences. We will only place these cookies with your explicit consent. If you have not provided us with your explicit consent, the advertising cookies will not be placed.

 

In the case of consent, the cookies may store the following information:

  • Your IP-Address;
  • Information about your use of the Website;
  • Device and browser;
  • Requests and responses sent from and to your device;
  • Behavior on the Website.


If you want to remove cookies that already have been stored (by way of explicit consent), you can arrange this via the settings screen in your browser settings. The adjustment of these settings differs per browser. On the website ‘all about cookies’, it is clearly explained how to arrange this. Pease visit our cookie policy to see more information on which cookies we use.

Subscription to our newsletter.

Do you want to stay informed about Harver’s products and services? Great! When subscribing to the Harver newsletter on the Website, you will have provided Harver with consent to send you our newsletter. Withdrawing said consent is an easy task: you can click “Unsubscribe” underneath any newsletter-mail. When subscribing to the Harver newsletter, we will ask you the following inform

  • E-mail address;
  • Name


Requesting relevant (free) recruitment content.

Harver offers certain free informative (e-books, whitepapers etc) content for you to read in respect of interesting topics in the HR industry. You may freely acquire (download) this content. When filling out your personalia to request our free HR industry content and clicking on the ‘submit’ button, you will receive the requested content and be subscribed to our weekly informative newsletter. We will process your personal data based on consent. Withdrawing your consent is an easy task: you can click “Unsubscribe” underneath any newsletter-mail.

When requesting the relevant (free) recruitment content from the Website, we will ask you the following information:

  • First name;
  • Last name;
  • E-mail address.


(Online) User testing.

In some cases, Harver wants to test its product via so called ‘user testing’. In order to do this, Harver wants to establish an interesting test group. Harver will ask potential testers some questions via a google form, based on the replies, Harver will invite ‘tester’ to its offices for a user testing session.

We process your personal data based on our legitimate interests for User Testing purposes and to improve our product. In processing your personal data, we have balanced our legitimate interests against your fundamental rights and freedoms. Where necessary we have taken appropriate measures to limit implications and prevent unwarranted harm to you. For example, i) we will only use your personal data for the specific mentioned purposes and ii) we only ask/use the personal data that we absolutely need from you to make a decision of the relevant test group and who to invite to the Harver offices. Via the online form, we will ask you the following:

  • E-mail address;
  • Phone number;
  • Age;
  • Postal code;
  • Education level;
  • Working experience;
  • Current job.

 

3. What are your (data subject) rights?

Under the privacy legislation, you have a number of rights as a data subject. This chapter of the privacy notice states your data subject rights and how you can invoke these rights.

The right to be informed
You have the right to know if we use (i.e. process) your personal data.

The right of access
If we indeed use (i.e. process) your personal data, you have the right to access your personal data and retain a copy.

The right to rectification
If your personal data is incorrect, you have the right to ask us to rectify your personal data. We will rectify your personal data accordingly.

The right to erasure (‘to be forgotten’)
If you want us to delete your personal data, you have the right to request us to delete your personal data. We will delete your personal data, unless we have a legal obligation to keep processing your personal data.

The right to restrict processing
If you are of the opinion that the processing of your personal data is unlawful, or your personal data is incorrect, or you require the personal data for legal claims after the retention period, or you have objected to the processing of your personal data, you can request us to restrict your personal data. In this case we cannot process your personal data unless your grant us permission.

The right to data portability (when processing under consent or performance agreement)
You can request us for an export of all the personal data that is processed by Harver. We will provide you with an export of your collected and processed personal data.

The right to object (when processing under legitimate interest).
In this event, we will not process any of your personal data upon your objection, unless we can provide you with compelling reasons to continue the processing of your personal data.

If you wish to make use of your data subject rights as mentioned in this paragraph, please send your request via e-mail to [email protected]. You will receive a substantiated reply within one (1) month after your request.

1. Protection of personal data.

We have taken appropriate technical and organizational security measures in order to protect your personal data against loss, misuse, alteration and/or destruction. Although we exercise reasonable care in providing secure transmission of information between your equipment and our systems, we cannot ensure or warrant the security of any information transmitted to us over the internet. Access to relevant personal data is only granted to those authorized employees who require access to the relevant personal data for performance of their work.

2. Questions and complaints

If you have any questions or complaints about this privacy notice, please contact our Data Protection Officer at:


Harver
Attn: DPO
Jollemanhof 20
1019GW Amsterdam

The Netherlands
[email protected].
If you are located in the EEA or UK, you may also lodge a complaint at the UK ICO or Dutch DPA


This privacy notice has been updated in May 2023.

Outmatch is now part of Harver

Ready to serve you with our full suite of talent solutions and a fresh look!